Job Description

Part Time Administrative Assistant

The Part Time Administrative Assistant will provide support to the administrative team by performing a variety of administrative and HR related tasks. This position will work closely with the Office Manager and other members of the management team at our Syosset location.

The UPS Store is a network of individually owned and operated franchised service centers specializing in small business solutions. Our organization consists of 10 locations on Long Island including Syosset, Jericho, Plainview, Greenvale, Garden City, Garden City Park, Great Neck, Wantagh, Rockville Centre & Huntington Station. And one store in NYC.

Part Time 20 - 25 hours per week, with the flexibility to potentially become full time. Based on the nature of our business working remote is not an option.

Administrative Functions

• Accounts payable, print and obtain signatures for checks and distribute checks accordingly.
• Ensures the accuracy of invoices and other accounting documents or records.
• Manages inbound communication, such as phone calls and messages, e-mails, and letters.
• Provides clerical support, such as typing, filing, copying, data entry, and record keeping.
• Sort incoming mail for the 10 stores and filing as required.
• Review and match (reconcile) invoices for appropriate documentation and approval prior to payment.

Human Resource Functions

• Assist in the recruitment process by screening resumes, scheduling interviews, coordinating with hiring manager, and ensuring completion of necessary paperwork.
• Coordinate and schedule new hire orientations and training.
• Assist in responding to employee inquiries related to HR policies and procedures.
• Assist with other HR projects and initiatives as needed.

Requirements

• Three years or more of experience in an administrative support role.
• Quickbooks experience is preferred.
• Highly professional and dependable, ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time-management skills
• Accounts Payable and Receivable experience preferred.
• Responds to all vendor inquiries, reconciles vendor statements and corrects discrepancies.
• Strong computer skills, including Microsoft Office (Word, Excel). Experience in Excel creating spreadsheets and calculating formulas is preferred.
• Excellent communication, and problem-solving skills, including the ability to maintain composure under stress.
• Great at multitasking, able to prioritize tasks, must be a self-starter.

$20.00 to $22.00 per hour, compensation based on skills and experience.

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